Project Management Office Assistant

The position is classified as a RÉ-03 (from $56,716 to $71,778 per annum - under review).

A list of qualified people may be compiled and may be used for additional temporary or indeterminate positions.

JOB OVERVIEW The Project Management Office (PMO) Assistant tracks and monitors project documentation and activities to enable project delivery of large, complex design and construction projects. The scope and scale of projects involve high-value and complex contracts. The Assistant prepares purchase requisitions and monitors financial activities; identifies and generates appropriate system reports, performs financial analyses; prepares documentation for quarterly financial reviews; and coordinates the procurement processes. Also tracks agreements and may be called upon to perform duties such as schedule management, taking minutes or other tasks to support project delivery.

ESSENTIAL QUALIFICATIONS EDUCATION Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

EXPERIENCE One (1) to three (3) years of experience providing either project management support, financial support, clerical support, or data analysis.

KNOWLEDGE • Of project management principles and practices including project lifecycle phases, scope management and deliverables, scheduling and task dependencies, risk awareness and mitigation. • Of documentation and information management practices to create and maintain project documents, ensure document version control, and organize project-related materials. • Of budgeting and cost tracking and financial tools for project management (Basic knowledge).

ABILITIES • To gather and analyze project data using project management and data visualization tools (e.g. Microsoft Excel, PowerBI, and Dynamics AX) to run reports and contribute analysis of financial data to the preparation of briefings and presentations. • To liaise with subject matter experts in engineering, architecture and planning as well as in corporate finance and procurement to resolve issues and improve processes.

COMPETENCIES • Demonstrating integrity and respect – Civility and well-being. • Thinking things through – Innovating through analysis and ideas. • Working effectively with others – Relationships and trust building. • Showing initiative and being action-oriented – Getting things done.

CONDITIONS OF EMPLOYMENT • Possess or eligible to obtain a Secret security clearance. • Linguistic profile: Bilingual BBB. • Position is in the National Capital Region. The person selected for this position must reside within a commutable distance from the workplace. • The National Capital Commission offers a hybrid and flexible work environment.