Project Administrator (2 month contract)
Clear Leaf Consulting (Pty) LtdCompany Description
To provide comprehensive administrative and coordination support to the engineering project team throughout the full project lifecycle (initiation, planning, execution, monitoring, and closure). The role ensures accurate document control, procurement support, site administration, financial tracking, and compliance with South African engineering and labour regulations.
Project Documentation & Control
- Maintain the Project Document Register (drawings, specs, RFIs, submittals, NCRs, etc.).
- Ensure version control and distribution in line with quality requirements.
- Manage transmittals, track review cycles, and archive project records per POPIA and company retention policy.
Procurement & Supply Chain Support
- Assist with raising purchase requisitions (PRs) and tracking purchase orders (POs) for engineering materials, equipment, and subcontractor services.
- Follow up with suppliers (local and international) on delivery schedules and shipping documents (e.g., for imported plant/machinery).
- Maintain supplier registers and BBBEE procurement records.
Financial & Budget Administration
- Track project costs against budget using Dynamics365.
- Process invoices, reconcile supplier statements, and flag cost overruns.
- Assist with monthly project cost reports and progress claims.
Stakeholder & Meeting Management
- Schedule and minute project meetings (internal, client, subcontractor, and site progress meetings).
- Distribute action logs and track follow-ups.
Qualifications
- National Diploma or Higher Certificate in Project Management, Business Administration, or Office Management.
- Alternatively: A relevant engineering certificate (e.g., N6 Engineering Studies) with strong admin experience.
- 3–5 years of project administration experience, of which at least 2 years in an engineering, construction, or technical environment.
- Experience with document control and MS Dynamics 365 will be desirable.
- Proficient in MS Office.
Additional Information
Salary: Market Related
Closing Date: 30 June 2026
If you struggle to upload your CV, please visit our website at www.clearleaf.co.za. Click on Jobs Available, the position you are interested in and click on I'm Interested and upload your CV to apply for the position.
Alternatively email your CV to the email address on our website.
About Clear Leaf Consulting (Pty) Ltd
Clearleaf HR Consulting (operating as Clear Leaf Consulting (Pty) Ltd) is a South African recruitment and HR consulting firm serving corporate clients. It provides recruitment and staffing services including permanent recruitment, executive search, contract and temporary staffing, and recruitment process outsourcing (RPO), alongside broader HR services such as HR outsourcing, labour relations support, CV screening, and HR policy and procedure writing.
Interested in this role?
Apply now to join Clear Leaf Consulting (Pty) Ltd.