Controls Support Warranty Specialist

Job Summary

Responsible for receiving and processing RGA shipments from field locations and manufacturing facilities and maintain detailed records of warranty claims.

Essential Job Duties and Responsibilities

• Receive and process RGA shipments from field locations and manufacturing facilities
• Accurately enter and maintain RGA data in spreadsheets and internal systems
• Coordinate with Quality and Purchasing teams to initiate and manage returns of line rejects to the Parkville facility
• Serve as the primary point of contact for customers regarding board diagnostics, RGA status, and product returns
• Input and manage data using systems such as Dynamics 365, SAP, and Excel-based tracking tools
• Issue customer credits and process return-to-stock documentation
• Collaborate closely with Engineering to support board-level diagnostics, troubleshooting, and reporting
• Maintain detailed and accurate records of warranty claims, returns, and resolutions

Education and Experience Requirements

Two to four years' experience or equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Experience with ERP systems such as Dynamics 365 and SAP
• Proficiency in Microsoft Excel and data tracking
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to work cross-functionally with Quality, Engineering, and Purchasing teams

Work Environment

• Lift 40lbs
• Fast-paced environment requiring coordination across multiple departments and consistent communication with both internal stakeholders and external customers

About AAON

Since 1988, we have been at the forefront of the HVAC industry, providing cutting-edge solutions for commercial and industrial indoor environments. Our dedication to designing and manufacturing highly configurable equipment ensures that we meet the exact needs of our clients, delivering unparalleled efficiency, performance, and long-term value. We are driven by a commitment to innovation and sustainability, and invite you to join us in our mission to create a cleaner and more sustainable future.

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Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodation may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.