AP Administrator - 20 Month Contract

AP (Accounts Payable) Administrator (20-Month Contract)

Department: Finance

Reporting to: Finance Manager, Shared Services

Location: Mississauga

Vacancy Status: Currently vacant; hiring as soon as possible

About the Role

Greenfield is looking for an AP Administrator to join our Finance team on a 20-month contract.

The Accounts Payable Administrator is responsible for the accurate and timely processing of vendor invoices, employee expense reimbursements, and payments in accordance with company policies and internal control requirements. This role supports the Procure-to-Pay (P2P) process, ensures vendor account accuracy, and collaborates with internal and external stakeholders to resolve invoice and payment issues.

About Greenfield Global

Greenfield Global is a leading producer and supplier of high-value, mission-critical raw materials, ingredients, and additives that are vital to businesses and integral to a lower-carbon economy. From start-ups to the largest brands in the world, customers trust Greenfield's extensive portfolio of premium products, regulatory expertise, and industry-leading service to improve people's lives and the health of the planet.

We own and operate five distilleries, four specialty chemical manufacturing and packaging plants, and three next-generation biofuel and renewable energy R&D centers. This integrated model enhances supply chain transparency, quality control, custom formulation development, and ultimately customer satisfaction.

Why Join Greenfield?

We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work has a positive impact on the environment around the world. We're always looking for people who can bring new talents and experience to our team.

Core Principles

• Innovation: We are constantly seizing opportunities to develop new products, processes and methods to meet the diverse and demanding requirements of our customers.
• Collaboration: We are part catalyst, part collaborator. We work with partners to get the most out of our existing products, and to develop custom solutions for our customer requirements.
• Responsibility: Our commitment to give back to local communities in the US and Canada goes beyond the bottom line. We give back to the planet by processing renewable resources into low carbon fuels and chemicals.
• Agility: Our team is not only fast, we has the flexibility and creativity to pivot with customer needs to develop custom-made, on-time solutions.
• Discipline: At every plant, and for every customer, for every shipment, we put quality first. We operate a tight, transparent supply chain while meeting the highest regulatory standards.

Who You Are

• Diploma or degree in Accounting, Finance, Business Administration, or related field
• Strong Microsoft Excel skills
• Attention to detail and accuracy
• Accountability and ownership
• Strong communication and organizational skills
• Control awareness and process discipline

Your Experience Should Include

• 2–4 years of Accounts Payable experience in a corporate or shared services environment
• Experience with ERP systems (Microsoft Dynamics 365 or similar)

Responsibilities

Invoice Processing & Payments

• Receive, review, and process vendor invoices in the ERP system ensuring accuracy of coding, approvals, and documentation
• Perform two-way and three-way matching where applicable
• Process Employee Expense Reports (Concur)
• Prepare and process EFT, wire, and cheque payment runs
• Resolve invoice discrepancies and approval issues
• Ensure compliance with approval limits and segregation of duties

Vendor Management

• Maintain vendor master data including payment terms and banking details
• Respond to vendor inquiries and resolve statement variances

Reconciliations & Controls

• Reconcile vendor statements and AP subledger to the general ledger
• Support month-end close, accruals, and audit requests

Process Improvement & Collaboration

• Follow SOPs and contribute to continuous improvement initiatives
• Work cross-functionally with Purchasing, Operations, and Finance
• Assist in managing the Accounts Payable Inbox
• Assist with month-end and year-end closing activities including AP accruals and reporting

Total Compensation & Care

• Base salary dependent on experience and demonstrated performance: $60,000
• Formal and informal training opportunities
• Comprehensive health and dental benefits
• Income protection: short- and long-term disability coverage, life insurance, paid personal sick time
• Vacation time exceeding industry standards
• Company funded retirement savings program with individual contribution opportunities
• Meaningful and challenging work
• Curated intentional culture focused on growth and development, engagement, and communication

Our Hiring Commitment

At Greenfield, people—not AI—make our hiring decisions. We use AI only for routine administrative support and never to screen candidates or determine outcomes. Every application is reviewed by our team, and if any step involves increased AI use, we'll inform candidates in advance. We're committed to responsible, transparent, and fair hiring practices.