Billing Manager

About Marx Okubo

As a trusted national architecture/engineering/construction consulting firm, Marx Okubo works with real estate owners, investors and lenders—at every point of the property lifecycle—to evaluate their building projects, solve complex challenges and implement tailored solutions. We value technical proficiency, innovation, dedication and achievement as well as collaboration, both within our organization and in our client interactions.

Billing Manager

We are seeking a Billing Manager to add to our team at Marx Okubo.

Responsibilities

• Perform billing-related processes, from contract setup through invoice posting, in Microsoft Dynamics Finance & Operations (F&O) (formerly Dynamics AX)
• Support project teams across the US to ensure invoices are consistently and accurately generated in a timely manner concurrent with delivery of services
• Ensure that contract setup in F&O is performed promptly and accurately in order to capture project transactions (time and expense entry) in a way that supports accurate financial reporting and project billing
• Supervise billing staff
• Work closely with operations, accounting, and other departments
• Serve as subject matter expert for billing processes within F&O
• Maintain billing records, resolve discrepancies, verify accuracy and completeness of billing data
• Ensure compliance with company policies and procedures
• Assist with month-end closing processes
• Assist with providing information for audits as needed

Qualifications, Skills, and Experience

• Ten (10) or more years of billing experience, four years of which with Dynamics 365's Finance & Operations module
• Bachelor's degree in a closely related field preferred. Equivalent directly-related experience may be considered in lieu of a bachelor's degree
• Experience in the AEC industry and with aec360 software highly desirable
• Supervisory/leadership experience required — inspiring and motivating others, delegating tasks, and making decisions
• Ability to manage multiple deadlines across projects
• Ability to work autonomously and as part of a cross-functional team
• Effective communication skills, both verbal and written, with internal and external colleagues and clients as well as being a focused and engaged listener
• Excellent attention to detail, organization, and accuracy
• Ability to think ahead and develop effective strategies to achieve business objectives
• Proficiency with Microsoft Word, Excel, Outlook, and Teams

Physical Requirements

• Must be able to remain in a stationary position 50% or more of workday
• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Operates a computer (keyboarding) and other office productivity machinery such as a calculator, copier/scanner/printer
• Possess visual acuity adequate to perform job duties, including reading information from printed sources and computer screen
• Will occasionally lift/force exerted up to 25 pounds

Benefits

Marx Okubo is a privately held Employee Stock Ownership Plan firm; employee-owned, we offer internal growth, continuing education, mentor/mentee opportunities, as well as 100% paid health insurance premium option for employee, vision and dental plans, up to a 30% match on your 401(k) contributions, and competitive compensation with discretionary bonuses based on company performance. Our culture is open to fresh perspectives, curiosity, and analytical mindsets.

Equal Employment Opportunity

Marx Okubo is dedicated to the principles of equal employment opportunity. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also Marx Okubo's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions.

We perform background checks via an agency after offers of employment are accepted and review them on an individual basis for inconsistencies or violations to determine next steps in the recruitment process.

No agencies, please